Flex Day - Entitlement - Leave/Time Off
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Flex Day Program (HR Policy: HR.3.1.10)
The Flex Day Program is a benefit that provides exempt employees with an opportunity to access flexible workdays. The Flex Day Program is determined by SAIT and is reviewed annually. Exempt employees are entitled to a total of twelve (12) flex days per calendar year (prorated for those commencing employment after the first of the month and for those working less than 1.0 FTE).
Please note:
• Flex days may be taken as full or half days;
• Unused flex days will not be paid out for any reason and will be forfeit at the end of the calendar year;
• Employees are encouraged to use their flex days throughout the year in consultation with their leader.
Our recommendation is to use one per month or three per quarter. However, this is at the discretion of the leader. Employees must complete a Leave Report through Employee Self-Serve to report the days chosen. It is not necessary to file a Leave Report for the days the campus is closed (statutory holidays or days in lieu, and designated floating holidays). For further details, please refer to the HR 3.10. 1 Flex Day Program Procedure on SAIT.ca.
Winter Leave
In addition to the three (3) statutory holidays which occur at this time of year, SAIT will normally designate two (2) or three (3) additional floating holidays in order to make up a minimum of one full week during which the campus will be closed. The exact number of designated floating days depends upon the days on which the statutory holidays fall.
Exempt employees are entitled to five (5) days in addition to the statutory holidays. This is composed of the two (2) or three (3) designated floating days during which the campus is closed, as well as two (2) or three (3) flex days (depending on the year).
• In a year with only two (2) designated floating days, exempt employees will receive three (3) flex days
• In a year with three (3) designated floating days, exempt employees will receive two (2) flex days.
Each calendar year, the additional flex days will be added to the allotment otherwise available to all exempt employees. These days can be used at any time throughout the calendar year. Should an employee not take these additional days, they will be forfeited and will not carry forward into January. Employees must complete a Leave Report through Employee Self-Serve to report the additional flex days taken.
Flex Days can not be carried over into the next year, so it is important to use all your flex days before Dec. 25 of any current year.
It is not necessary to file a Leave Report for the days the campus is closed (statutory holidays or days in lieu, and designated floating holidays).
Please visit SAITNOW for more information.